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TERMS & CONDITIONS

CHASE HILL EVENTS


Food & Beverage Policies

  • All food and beverages must be purchased from Chase Hill. We do not allow food and beverages from other sources to be provided and/or served at our facility, and removal of food and beverages from the function room is not permitted. Please be advised that these conditions also apply to wedding cakes.
  • We reserve the right to monitor all alcohol consumption, require proper identification, and refuse service to any intoxicated or underage person. You will not permit any of your guests who may be under the age of 21 to consume alcohol in conjunction with the event.
  • All food and beverages are subject to a 20% service charge and any applicable state sales tax.
  • A set-up fee of $50 will be charged for portable and cash bars.
  • All food and beverage prices are subject to change without notice.

Menu Planning
  • Main Course selections must be submitted to the group sales office at least 60 days in advance in order to guarantee your choices.
  • All special dietary requirements should be discussed with the group sales department at least 30 days prior to your event.
  • The final count of main course selections must be submitted to the group sales department 15 days prior to the event. This final number will constitute the minimum order for which you agree to pay; deductions are not possible in the 15 days prior to the event. Should a final count not be submitted, the number of expected guests submitted on your contract will be the guaranteed number.
  • Non-buffet menus are generally limited to no more than two main course selections.
  • All charges will be based on the final number guaranteed or the actual number of guests served, whichever is greater.

Deposits, Payments & Cancellations
  • Until this signed agreement is received accompanied by a deposit, please be advised that all space is unconfirmed. Due to strong demand for our facilities, we encourage you to finalize your arrangement as soon as possible.
  • In order to confirm your function we require the return of this signed contract with a non-refundable deposit of $500.00 or the total room rental fee, whichever is greater. This deposit will be applied to the balance of your final bill.
  • A final guest guarantee count must be submitted to the group sales department 15 days prior to the event. This final number will constitute the minimum order for which you agree to pay; deductions are not possible in the 15 days prior to the event. Should a final count not be submitted, the number of expected guests submitted on your contract will be the guaranteed number.
  • An additional deposit is due 90 days prior to the event; this deposit is based on a minimum 25% of the estimated cost of the function.
  • The remainder of the estimated total cost must be paid 30 days prior to the function.
  • All charges beyond the estimated total cost must be paid at the conclusion of the event. Personal checks will not be accepted at the conclusion of the event to pay for charges beyond the estimated total cost previously paid.
  • You are able to cancel your function with a refund until 60 days before your event. All deposits are non-refundable if cancellation occurs within 60 days of the event. Your initial deposit submitted with this contract is never refundable. If you cancel within 30 days of the event, you will be responsible for the entire estimated cost of the function unless we can resell the space.

Function Set-Up & Decorations
  • Room set-up requirements (including table placement and equipment needs) must be finalized with the group sales department 30 days prior to the event.
  • All shipping and deliveries of materials must be coordinated with the group sales department 7 days prior to the event.
  • All decorating requires advance approval by the group sales department. In the event that decoration is done without proper authorization, any damages will be assessed and charged accordingly.

Contracted Vendors
  • You are required to consult with the group sales department before contracting any services with outside vendors so that we may notify you of our rules and regulations.
  • Any vendor deliveries or set-up needs must be arranged with the group sales department at least 7 days prior to the event.
  • The vendors listed on our Recommended Local Services sheet are independent contractors. Chase Hill is not responsible for these vendors’ services or products.
  • For the comfort and enjoyment of all our guests, we reserve the right to monitor and, if necessary, lower the sound of all bands/DJs/performers.

General Policies
  • We are a non-smoking facility.
  • Pets/animals are not permitted on the premises.

Chase Hill Events invites discerning guests to experience one of the very best conference, banquet and event centers in Maine with ideal venues for your corporate meeting, social occasion or wedding reception.